Privacy Policy | The VTF Collective

Last Updated: January 1, 2025

This Privacy Policy describes how The VTF Collective ("The VTF Collective," "we," "us," or "our") collects, uses, and shares personal information of users ("you" or "User") of our website, [www.thevtfcollective.com] (the "Website").

1. Information We Collect

We may collect the following types of personal information from you:

Information You Provide Directly:
- Contact Information: When you contact us through our website forms (e.g., contact us, manuscript submission), email, or phone, we may collect your name, email address, phone number, and any other information you choose to provide.
- Account Information: If you create an account on our Website (if applicable), we may collect your username, password, and other profile information.
- Manuscript Submissions: If you submit a manuscript or proposal, we will collect the content of your submission and any related personal information you provide.
- Payment Information: If you purchase services or products from us, we (or our third-party payment processors) may collect your billing address, credit card information, or other payment details. Please note that we typically use secure third-party payment processors and may not directly store your full credit card information on our servers.
- Communications: Records of your correspondence with us, including emails and chat logs.
- Feedback and Surveys: Information you provide in feedback forms, surveys, or reviews.
Information We Collect Automatically:
- Log Files: Our servers automatically log certain information when you access or use our Website, such as your IP address, browser type, operating system, referring URLs, pages visited, and the dates and times of your visits.
- Cookies and Similar Technologies: We may use cookies, web beacons, and other similar technologies to collect information about your browsing activities on our Website. Cookies are small data files stored on your device. They help us improve your experience by remembering your preferences and tracking website usage. You can manage your cookie preferences through your browser settings.
- Analytics Information: We may use third-party analytics tools (e.g., Google Analytics) to collect and analyze information about how users interact with our Website. This information helps us understand website traffic and usage patterns.

2. How We Use Your Information

We may use your personal information for the following purposes:

To Provide and Improve Our Services: To process your manuscript submissions, provide publishing services, fulfill your orders, manage your account, and improve our service offerings.
To Communicate with You: To respond to your inquiries, provide customer support, send you updates about your project, and communicate important information about our services and policies.
Marketing and Promotional Purposes: With your consent where required by law, we may send you promotional emails about our services, special offers, and industry news. You can opt-out of receiving these communications at any time by following the unsubscribe instructions in the emails or contacting us directly.
Website Administration and Security: To administer and protect our Website, monitor and analyze website usage, detect and prevent fraud and security breaches.
Legal Compliance: To comply with applicable laws, regulations, and legal processes.
Personalization: To personalize your experience on our Website and tailor content and offers to your interests.
Other Legitimate Business Purposes: For other purposes disclosed to you at the time we collect your information or with your consent.

3. How We Share Your Information

We may share your personal information with the following categories of recipients:

Service Providers: We may share your information with third-party service providers who assist us in operating our Website, providing our services, processing payments, conducting marketing activities, analyzing data, and providing customer support. These service providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
Affiliates and Subsidiaries: We may share your information with our affiliates and subsidiaries for internal business purposes.
Business Transfers: In the event of a merger, acquisition, reorganization, sale of assets, or other business transaction, your information may be transferred to the acquiring entity or other third party involved.
Legal Requirements: We may disclose your information if required to do so by law, court order, or other legal process, or if we believe in good faith that such disclosure is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
With Your Consent: We may share your information with third parties with your explicit consent.

4. Your Choices and Rights

Depending on your location and applicable law, you may have the following rights regarding your personal information:

Access: You may have the right to request access to the personal information we hold about you.
Correction: You may have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
Deletion: You may have the right to request that we delete your personal information under certain circumstances.
Objection to Processing: You may have the right to object to the processing of your personal information for certain purposes, such as direct marketing.
Restriction of Processing: You may have the right to request that we restrict the processing of your personal information under certain circumstances.
Data Portability: You may have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
Withdrawal of Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.
Right to Lodge a Complaint: You may have the right to lodge a complaint with a data protection authority if you believe that our processing of your personal information infringes applicable law.

To exercise any of these rights, please contact us using the contact information provided below. We may require you to verify your identity before responding to your request.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to provide you with our services, comply with our legal obligations, resolve disputes, and enforce our agreements. The specific retention period will depend on the type of personal information and the purposes for which it is processed.

6. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures may include encryption, firewalls, secure server facilities, and employee training on data security practices. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee the absolute security of your personal information.

7. Children's Privacy

Our Website and services are not intended for children under the age of 18. We do not knowingly collect personal information from children without verifiable parental consent. If you believe that we have collected personal information from a child without such consent, please contact us immediately, and we will take steps to delete the information.

8. International Data Transfers

If you are accessing our Website from outside the United States, please be aware that your personal information may be transferred to and processed in the United States, where our servers are located and our central operations are based. The data protection laws of the United States may differ from the laws of your jurisdiction. By using our Website and providing us with your personal information, you consent to the transfer and processing of your information in the United States.

9. Updates to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any revised Privacy Policy on our Website and update the "Last Updated" date at the top of the policy. We encourage you to review this Privacy Policy periodically for any changes. Significant changes to this policy will be communicated more prominently, if required by law.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

The VTF Collective

20 S Charles St Ste 403 #1876, Baltimore, MD 21201 US

Email: info@thevtfcollective.com

Tel: 800-969-9187

By using our Website, you acknowledge that you have read and understood this Privacy Policy.